[Pcards-list] P-Card Travel & Travel Reimbursement - Preventing Double Dipping

[Susan Shaw]

Hi Kip,

Our travel auditor checks our Pcard financial data base (we use PARIS) to 
see if there are any Pcard transactions occurring during the corresponding 
travel dates.  In this way, she can see if anyone in the travel party also 
paid for their meals or other travel expense on the Pcard. We also do not 
allow our cardholders to purchase others' travel meals or hotel rooms.

Hope this helps,
Sue Shaw

Sue Shaw
Purchasing Card Administration
Compliance and Auditing
Ohio University
Phone: 740.593.1966
shaws at ohio.edu

Helpline: 740.597.OHIO (6446) or Purchasing.Card at ohiou.edu
www.finance.ohiou.edu/pcardAt 01:42 PM 11/19/2007, you wrote:
>Hello All,
>
>Does anyone that allows travel on P-Card have a control procedure for 
>preventing cardholders from "double dipping", that is, submitting for 
>travel reimbursement an expense that already was paid with P-Card.  Thank you.
>
>
>Kip Smalligan
>Buyer, Purchasing Services
>Grand Valley State University
>228 Lake Michigan Hall
>1 Campus Dr
>Allendale, MI 49401-9403
>Ph 616/331-3211
>Fx 616/331-3287
>Email smalligk at gvsu.edu
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